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A few things to remember when hiring a temporary structure:
- The structure will need to be staked to the ground, tied or weighed down. If stakes are to be used then you must tell the supplier about any underground services which they will need to avoid.
- Before the structure arrives clear the site of any obstacles, including animal faeces. The surface should be as flat as possible and check for holes/divots in the ground. Cut grass reasonably short. If practical consider protecting the ground from excessive rain before the event.
- Make sure that you obtain an emergency/out of hours telephone number for the supplier in case you need to contact them at any time.
- If during the hire period you would like to remove/open any of the structure’s side panels, hang anything from the structure or change the structure in any way, you should first check with the supplier that it is OK, and that you will not be compromising the structural integrity or wind resistance capabilities.
- If the structure has a closing door/entrance then this should be closed when the structure is not in use, and always in strong winds.
- All temporary structures have a maximum wind speed which they are designed to withstand. If excessive wind is forecast then the supplier may need to take measures to protect the structure from the wind, or take down the structure. It is therefore recommended that you consider Event Cancellation Insurance to include Adverse Weather Cover. Please let us know if you would like a quotation. If there is a danger of high winds during your event you should be prepared to evacuate the structure. Large structures can be fitted with an Anemometer to monitor the wind.
- If snow is forecast then you should prevent snow from settling in the structure. This may be achieved by heating the structure.
- If lightning is a possibility during the event ascertain if the structure is lightning safe. A temporary structure can only be considered as lightning safe if people can be kept more than 3m away from a potential conductive path to ground. The speed at which a lightning storm is approaching can be estimated by monitoring the change in time delay between the thunder and lightning. Leave enough time so that the structure can be evacuated to safety before the lightning arrives.